Exhibitor FAQs for Commonly Asked Questions and Answers About MEDevice Boston.
#MEDeviceBoston
What are the Expo hours?
Tuesday, September 30, 2025 | 10 a.m.–3 p.m.
Wednesday, October 1, 2025 | 10 a.m.–3 p.m.
When/where does this event take place?
MEDevice Boston will take place on September 30 – October 1, 2025 at the Boston Convention & Exhibition Center, Boston, Massachusetts.
Where should I park?
Please click here for parking information. Additional travel information can be found under the "Travel" page.
Can I bring my child to the expo? How about a well-trained pet?
For safety, insurance and security reasons, no one under the age of 18 is permitted in the expo halls or conference meeting rooms at our show. There are no childcare services available on-site. Only utility animals for the physically challenged are permitted.
Will food & beverages be available?
Depending on your booth package, you might receive access to the networking breakfasts and the networking lunches happening each day for up to two (2) people. Otherwise, the concession stands within the venue will have refreshments and lunch items available for purchase.
We will have networking receptions with complimentary drinks + apps at the end of both day 1 and day 2.
Where can I find a detailed list of exhibitors?
The exhibitor list is posted on the show website. We suggest you bookmark the website because we will regularly update it with new exhibiting companies that have joined our expo.
Where can I download the event mobile app?
Currently the mobile app is not live, but it will be available on the Apple and Android app store. Please be sure to use our official hashtag #MEDeviceBoston on your social media posts.
I have a disability and need special assistance to attend the event. What should I do?
If you require special assistance due to a disability, please contact us at 310-445-4273. We are dedicated to ensuring an inclusive experience for all attendees and will make every effort to accommodate your needs.
How can I become an exhibitor?
If you would like to become an exhibitor, please contact Andrea Marmalstein at [email protected] or 310-740-9078.
What is the cost per square foot to exhibit?
Please contact Andrea Marmalstein at [email protected] or 310-740-9078.
What is the cancellation policy for exhibitors?
Exhibitors have the right to cancel their participation at any time. If an exhibitor would like to cancel their booth space for an upcoming event, they will be charged a fee. Exhibitors must contact their Account Manager for all cancellation requests.
Is there a payment schedule I can follow?
For annual shows, payment is broken up into 3 installments. Installment 1 is due within 30 days upon application. Installment 2 is due 9 months prior to the event, and installment 3 is due 6 months prior to the event. For specific installment dates, exhibitors can refer to their contract.
What are the target move-in and move-out dates?
The target move-in dates are Monday, September 29 between 8 a.m. -5 p.m. The target move-out dates are Wednesday, October 1 between 4- 9 p.m. or Thursday, October 2 between 8 a.m. - 4 p.m.
Are there any booth regulations that exhibitors need to follow?
Please read and fill out our Booth Review Form no later than Monday, August 25 to see if your booth is compliant with display and safety rules and regulations. The booth review form can be accessed here.
Who are the official service vendors for the show?
Access our list of official show vendors and their contact information.
How many badges do we receive with our booth?
You will receive ten (10) exhibitor staff badges per 10’x10’ footprint.
How can an exhibiting company get more exposure before/at the show?
Please contact your Sponsorship Manager, Heather Walke, at [email protected].
What is included in the basic online exhibitor directory listing, and how can I upgrade?
All exhibitors will receive a basic package with their booth purchase. The basic package includes an online exhibitor listing, up to 4 product category tags, and 1 product listing. If an exhibitor would like to enhance their listing, they can choose to upgrade at any time by contacting their Account Manager.
How can I improve my priority point standing?
We have improved our priority point system to better reflect exhibitors’ total investment in our events. Going forward, we will award points based on total investment in the show. The new priority point system will be based on three criteria:
- Total investment in the specific event — For every $3,500 you invest in the event (booth space and promotional/sponsorship dollars), your company will earn one point + your company also earns one point for your booth presence at the show.
- Media — Earn 1 point per $3,500 you invest in media in the year leading up to the event ONLY. This means that any points acquired through media spend will only count towards your total points for 1 year and do not carry over to the following year.
- Virtual Event Participation — Earn 1 point for participation at a virtual event.
Who should I contact regarding speaking opportunities?
To inquire about speaking opportunities, reach out to Lauren Moore at [email protected] or 817-422-1342.
How do I become a sponsor?
Please contact our Sponsorship Manager, Heather Walke, at [email protected].
Why is there a new format this year?
MEDevice Boston is evolving to enhance engagement and create an impactful experience for attendees. Our new format integrates more curated networking, hands-on learning, and guided interactions.
What is my exhibitor username and password for online registration?
The login belongs to the logistics contact we have on file for your company. If a password is needed, click the Forgot Password link to set up your account.
How do I get a correction on my badge?
Go to a Registration Customer Service counter at the Registration area on-site, and corrections will be made and printed for you there. There is no charge to have your badge corrected and reprinted.
Is there a charge for a replacement badge?
No, there is no charge for a replacement badge. To have your badge reprinted, you must visit the Registration Customer Service Counter onsite and present an official photo ID.
Where is registration and badge pickup located?
In the lobby inside of Hall C
Is there a dress code?
Business Casual
Where can I find information about the speakers and education sessions?
You can discover all of the information on our education stages, in our conference programs, and under Training Seminars on our Events & Education menu tab. A detailed list of all education sessions and speakers, including keynotes, will be available on our event dashboard once it goes live closer to the date of the event.
How do I become a speaker at the event?
To inquire about speaking opportunities, reach out to Lauren Moore at [email protected] or 817-422-1342.
What networking/special events can I attend?
We offer a variety of fun and engaging networking events throughout the trade show to keep you entertained and give you more opportunities to solidify your leads and build new ones.
For Conference Pass holders, we offer networking breakfasts and networking lunches each day. For all attendees, we will have our Quick-Connect Lounge which will be Group and 1:1 matchmaking.
Additionally, we will have our Start-Up Pitch Reception with drinks + apps at the end of day 1 and our Women’s Panel and Reception with drinks + apps at the end of day 2.
What happened to the Welcome Reception?
This year we’ve elevated our Welcome Reception into something even more dynamic which will be a Start-Up Pitch Reception sponsored by NEMIC! It is still going to be a networking happy hour at the end of day 1, but now, attendees will also get to watch cutting-edge start-ups pitch their innovations to a panel of industry experts. This will be a fresh way to kick off the show while celebrating entrepreneurship and new ideas!
What is the Start-Up Pitch Reception, and can I attend?
The Start-up Pitch Reception is an evening networking event at the end of day 1 where selected start-ups will pitch their innovations to industry leaders and investors. All attendees are welcome to join, enjoy drinks and appetizers, and watch the competition unfold!
What is the Innovation Awards Lunch?
The Innovation Awards Lunch will take place on day 2 and it will recognize top exhibitors, attendees, and industry thought leaders. Conference pass holders receive automatic entrance into the lunch. If you are not a conference pass holder, you can purchase this lunch separately when you register for the show.
Will there be guided tours of the exhibit hall?
Yes! Guided tours will highlight specific industry themes so you can make sure you don’t miss out on seeing any exhibitors that are pertinent to your specific needs.
Do I need to sign up for the hands-on problem-solving workshops?
Yes. The hands-on problem-solving workshops are an additional fee if you are not a conference pass holder. We recommend signing up early for these through the registration portal as some workshops will have limited capacity.
What are the Fireside Chats?
Fireside Chats will be a new addition this year and will take place each day on the show floor from 3:30-4:30pm. They will be real-world discussions on industry challenges. All pass type holders are welcome to attend.
What will the networking breakfasts consist of?
The networking breakfasts will be available to Full Access Pass holders and certain exhibitors. There will be roundtable discussions and ice breaker games to get the conversations started bright and early!
When are the keynote presentations?
They keynote presentations will take place each morning from 9:00-10:00am and will be open to all pass type holders.
What is the event dashboard?
The event dashboard is a virtual component that gives you more opportunities to explore our event and its features as well as connect with exhibitors, attendees, speakers, and advance your engineering solutions. The event dashboard also includes exhibitor profiles, networking and meeting features, a personalized show agenda, downloadable resources, and much more.
How can I access the event dashboard on the web?
You may access the event dashboard when it goes live closer to the date of the event. Stay tuned for updates coming soon.
How do I download the mobile app?
The mobile app can be downloaded through the Apple Store or Google Store once it goes live. Links to the app will be provided on our event dashboard page closer to the date of the event.
What features can I expect with the mobile app/web platform?
The event dashboard includes:
- Exhibitor Profiles: Research suppliers and technology vendors.
- Networking and meeting features: Connect with other attendees, speakers, and arrange meetings with exhibitors ahead of the live event.
- My Show Planner: Create your personal show agenda by adding exhibitors, products, and educational sessions to your planner for the most efficient onsite experience.
- Exclusive, limited time only, educational sessions: Available 1-day only.
- Downloadable white papers and product information.
- A selection of recorded presentations in the Session Library.
- And much more!
Why did the show name change from BIOMEDevice to MEDevice?
Our goal is to pave the way in medical device manufacturing, and this rebrand reflects our vision to be the most trusted source and partner in pioneering the future of MedTech innovation. We are committed to connecting the MedTech community and we feel this name change helps us to do that.
What was the inspiration behind the new logo?
We wanted something plain and simple and recognizable within the industry. We wanted something that the entire life sciences industry could recognize.
What does the rebrand mean to me as an exhibitor?
It means more focused attendees. It’s the same great show with a strong emphasis on medical device manufacturing.
What does the rebrand mean to me as an attendee?
It means more focused content and more focused exhibitors to help you find what you’re looking for.
Has the target audience shifted with the rebrand?
The aim for the rebrand is to create more of an inclusive experience for the entire medical device manufacturing ecosystem.
Do I need to sign a new contract for MEDevice?
No. Your current contract is still valid.
Will this affect my current contract and/or pricing?
No. Your current contract will not be affected.
Has my point of contact changed?
No. MEDevice is still owned by Informa Markets and your point of contact will remain the same.
Will my log-in information to the Exhibitor Portal change?
No. Your log-in information to the Exhibitor Portal will remain the same.
Where can I get more information?
Learn more about the rebrand here.
Can you recommend a hotel?
Please click here for information and special room rates for the official show hotels. Also, you may find it helpful to contact the city convention services and tourist bureau for local restaurant and ratings information.
How do I get to the expo?
Please visit our "Travel" page for information.
I will require an invitation letter in order to obtain my visa to enter the United States. What do I need to do?
Requests for a visa invitation letter are available during the registration process.
Do you offer airline discounts?
Yes. We offer discounts with Air Canada, Southwest, United, and Delta. Please visit our “Travel” page for more information.